Social Media Policy

Effective Date: 22/01/24

1. Overview

At Umoya, we recognise the importance of social media in both personal and professional contexts. This policy outlines guidelines for the responsible use of social media by our employees, ensuring compliance with relevant legislation and safeguarding our reputation.

2. Compliance with Laws and Regulations

a. Privacy: All employees must adhere to data protection laws, including GDPR, HIPAA, or other applicable regulations, when engaging in social media activities. Avoid sharing confidential or personally identifiable information without proper authorisation.

b. Spamming: Employees are prohibited from engaging in spam activities on social media, complying with anti-spam laws such as the CAN-SPAM Act. Do not participate in the mass distribution of unsolicited messages or promotional content.

c. Copyright and Creative Commons: Respect intellectual property rights by avoiding the unauthorised use of copyrighted material. When using creative commons content, adhere to the specified licensing terms and give appropriate attribution as required.

3. Personal Responsibility

a. Individual Accountability: Employees are personally responsible for the content they post on social media. Exercise good judgment and professionalism, ensuring that personal opinions are clearly distinguished from official company positions. Employees must ensure that personal comments do not bring the organisation into disrepute.

b. Representing the Company: When engaging in social media on behalf of Umoya, employees must accurately represent the organisation.

4. Security and Confidentiality

a. Secure Information Handling: Avoid sharing confidential, proprietary, or trade-secret information belonging to the organisation.

b. Cybersecurity Awareness: Be vigilant against phishing attempts, scams, or any malicious activities on social media. Report any suspicious activities promptly.

5. Consequences of Non-Compliance

Violations of this social media policy may result in disciplinary action, up to and including termination of employment. Legal consequences may also apply for non-compliance with applicable laws and regulations.

6. Review and Updates

This policy will be reviewed regularly to ensure relevance and compliance. Updates will be communicated to all employees promptly.

By adhering to this social media policy, employees contribute to the responsible and ethical use of social media, safeguarding the reputation and interests of Umoya.